Executive Assistant (EA) & Project Coordinator Job at Fourth Leap Consulting

October 11, 2025

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Job Summary

This role is not a typical Executive Assistant position — it combines executive support, project coordination, and operational leadership.
The ideal candidate will be the right-hand partner to the Executive Director, ensuring efficient business execution, smooth internal operations, and timely project delivery.
You will manage day-to-day administrative tasks, coordinate client and internal projects, support strategic initiatives, and uphold confidentiality in all dealings.

Key Responsibilities

Executive Support :

Provide high-level administrative and operational support to the Executive Director.

Manage schedules, communications, meetings, and travel arrangements.

Draft correspondence, reports, and presentations with clarity and precision.

Act as liaison between the Executive Director and internal / external stakeholders.

Handle confidential information with utmost discretion and professionalism.

Anticipate the Executive Director’s needs and proactively address challenges.

Project Coordination :

Coordinate and track strategic projects, ensuring timelines, deliverables, and quality standards are met.

Oversee cross-functional collaboration across client and internal teams.

Develop project plans, maintain progress trackers, and ensure accountability across tasks.

Support in preparing proposals, project briefs, and client reports.

Organize and follow up on meetings, ensuring action items are completed.

Client & Business Support :

Support the Executive Director in managing key client relationships and business development activities.

Participate in client strategy sessions, document insights, and manage deliverables.

Assist in preparing client-facing materials such as decks, reports, and presentations.

Monitor project budgets, invoices, and timelines in collaboration with team leads.

Internal Operations :

Coordinate agency-wide initiatives, staff meetings, and internal communications.

Support recruitment, onboarding, and team engagement activities.

Maintain organized filing systems and administrative workflows.

Contribute to building efficient internal processes and documentation standards.

Requirements

Bachelor’s Degree in Business Administration, Communications, Project Management, or related field.

3–5 years of experience as an Executive Assistant, Operations Coordinator, or Project Manager (agency or consulting experience is an advantage).

Strong organizational, planning, and multitasking skills.

Excellent written and verbal communication abilities.

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (., Trello, Asana, Notion).

Proven ability to handle sensitive and confidential information with integrity.

Preferred Attributes :

A proactive problem-solver who can anticipate needs and deliver solutions.

Excellent interpersonal skills and the ability to manage multiple stakeholders.

Strong sense of ownership, accountability, and attention to detail.

Calm under pressure with strong time management skills.

A team player with the ability to work independently and prioritize effectively.

Loyal, dependable, and committed to the long-term vision of Fourth Leap Consulting.

Work Structure :

This is a hybrid role. You will be required to work from our office in Surulere, Lagos, at least 3 days a week.

You may also be required to attend client meetings, events, or company engagements at designated venues as necessary.

Remuneration

Competitive (based on experience, competence, and exposure).

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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