Payroll Coordinator

August 29, 2025

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Company Overview

Sal's Heating and Cooling, Inc. has been delivering "No-Nonsense" service in the HVAC and Plumbing industry since 1975. Our mission is to provide reliable heating and cooling solutions while maintaining a commitment to straightforward service and customer satisfaction.

Summary

We are seeking a dedicated Payroll Coordinator to join our team in North Royalton, Ohio. In this role, the successful candidate will ensure the accuracy of capturing employee time and attendance data, processing weekly payroll regularly, and ensuring compliance with relevant multi-state laws and regulations. This position maintains accurate payroll records, works alongside HR and also assists with administrative duties.

In this position, you will be responsible for:

Accurate and timely processing of weekly payroll that includes salaried, hourly, and commissioned employees in multiple states in the U.S.
Prepare weekly, monthly, quarterly, and year-end payroll reports (gross payroll, hours worked, PTO, ad hoc, etc.).
Audit time and attendance against GPS and Service Titan records.
Work closely and collaborate with Human Resources department to ensure timely and accurate updates on payroll status forms, benefit deductions and keeping of employee electronic files.
Create and/or process query reports to support local management, Human Resources, Benefits, Finance, and others as needed.
Ensure strict adherence to established internal controls and compliance procedures.
Communicate and resolve payroll issues for Human Resources, Finance and other departments and staff as needed.
Continuous evaluation and improvement of all payroll processes seeking maximum processing efficiency and accuracy.
Maintain high level of customer service including timely research and response to inquiries and consultation on payroll issues including tax and regulatory matters.
Maintains up to date professional and technical payroll knowledge including US government, state / province, and local requirements, ensuring company compliance, and advising management on needed actions.
Maintains confidentiality and security of payroll information and data files.
Maintain and audit accuracy of vacation, sick, floating holiday reports and accruals.
Assist with onboarding of new employees.
Special projects and assignments as needed.

Knowledge, Skills, and Abilities:

Excellent project management skills.
Strong analytical and problem-solving skills
Excellent communication and interpersonal skills, with the ability to build strong relationships with internal stakeholders and external partners.
Ability to work in a fast-paced, rapidly changing environment and manage multiple projects simultaneously.
Strong understanding of financial concepts and excellent data entry skills.
Extremely detail oriented.
Ability to analyze data and generate reports effectively.
Must be able to work collaboratively within a team environment and remain professional at all times.

Education, Experience, and Certifications:

High School Diploma or equivalent required.
Paylocity experience required.
Microsoft Office Suites experience is required. (Strong Excel skills and Outlook primarily)
Experience in a fast-paced environment is required.
Previous payroll systems experience, including developing reports is required.
Experience with high-volume payroll processing.
Knowledge performing commission calculations.
Familiarity with multi-state payroll processes, laws, and regulations is a plus.
Service Titan experience makes you stand out above the other candidates !

Work Schedule:

Standard business hours of Monday – Friday 8:00 AM to 5:00 PM
This is a full time – onsite in office position.

Physical Demands:

Sedentary Work – Exerts up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Job Type: Full-time

Pay: $23.69 - $28.52 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Work Location: In person

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